1. Why do we hold an auction?
Successful auctions over the years have allowed us to fund vital programs that benefit the students and staff at Oak Hill. For many years, Oak Hill School has been one foremost private schools in western Oregon. The excellence of Oak Hill relies on a strong partnership between parents, community and local businesses. Years of such deep involvement has generated amazing outcomes, as you can see by the lighting around the campus from our Paddles Up contributions in 2019.
An annual fall fundraising campaign in conjunction with an annual auction are both necessary to meet the high levels of support that Oak Hill School provides. Funds raised during the auction benefit ALL students at Oak Hill via instructional aides, curriculum enhancement (field trips and speakers), cultural activities, outdoor pursuits, retreats, supplies for teachers, and more.
Because we have focused our fundraising to a few very selective events, we are not unrelentingly asking our families to donate or spend money on items they may not really want or need (wrapping paper, magazine sales, yard sales, etc.).
2. Why do I need to attend this auction in person? Can I just donate money instead?
As much as we appreciate your generosity, we strongly encourage you to join us at the auction. It is truly a community event, and you will enjoy the company of many others that share the same passion for education. That said, if circumstances prevent your attendance at the auction, you can donate cash or items at our website or by calling, emailing, or simply stopping by the office.
3. What are the goals for the auction?
The current design of the auction serves three goals:
4. Where does the money go?
The money raised at the auction goes first to the school’s general operating fund to allow OHS to keep tuition low and continue to be able to offer tuition aid. Additional funds are budgeted toward program goals and staffing needs, as well as maintenance of our amazing campus.
5. What activities will be included in the auction?
The event begins with champagne and hors d’oeuvres during a silent auction, followed by a live auction, which includes our “Paddles Up” event and Dessert Dash (a riotous bidding war over the first choice for dessert). We will also have a “Heads or Tails” game, wine Plinko, and a Jewelry Blitz.
6. Will there be an online auction?
We will not have an online auction before our event. Traditionally, online auctions are not as effective as in-person auctions. That said, we may have an online auction after the event if there are remaining unsold items.
7. What do I wear?
Please wear whatever you are comfortable in! If you like, you can wear silver cocktail attire or accentuate your outfit with something silver. Know that your attendance is more important to us than what you wear.
8. Who will I sit with?
The auction is a great way to meet people at the school and community. If you don't request anyone specifically, we will seat you with someone else from your child's class or grade. You also have an option to buy a table for the low price of $800 and choose each and every member at your corresponding table or tables.
9. What are the meal options?
You have a choice of brisket, chicken, vegetarian, or gluten-free meal. If you have special dietary needs or restrictions, let us know. We will try our best to accommodate your dietary needs.
10. What types of items will be auctioned off?
Live auction: Art projects created by each class, unique experiences, vacation packages, and more!
Silent auction: Teacher experiences, summer camps, gift certificates, admission tickets, wine tasting packages, sporting event tickets, professional services, fitness clubs/classes, birthday parties, and more!
11. What is a silent auction? How does it work?
Enter your bid number on the bidding sheet corresponding to the desired item. Each new bid must equal or exceed the required increment as shown on the bid sheet. Please print legibly. If an entry is not legible, the next legible entry will be used. By entering your bid number, you agree to purchase the corresponding item at the price on the bid sheet. For additional information, see Here
12. What is the live auction? How does it work?
To bid on an item, raise your bid card so that the auctioneer or one of his spotters can see it. Bid cards will be given to you at check-in. Successful bidders will be acknowledged by the auctioneer. Your number and winning price will be taken by our volunteers and entered into the checkout system. In the event of a dispute between bidders, the auctioneer will have sole and final discretion to determine the winning bid or re-offer the disputed item.
13. Who coordinates and organizes the auction?
OHS parent volunteers and the OHS Development Office organize the auction. It truly does take a village, and many of our parents and grandparents are involved in orchestrating this very enjoyable affair.
14. How can I help with the auction?
• Plan to attend the auction.
• Spread the word! Recruit your friends! Invite new OHS families! Reserve a table! Volunteer to be a table captain.
• Make a personal donation or use your connections for unique auction items.
• Volunteer to help with planning. Contact the office at 541-744-0954 for more information.
15. What if I can’t attend? Can someone bid for me?
Yes! Just print out this Proxy bid form, fill it out, and turn it in to the office by March 13th!
16. I want to learn more about the auction. How?
Check out our auction updates in the Greengram e-newsletter and our website.